Managing IT equipment in a remote workforce is a complex task that requires efficient tools to ensure smooth operations, equipment tracking, and support for employees spread across various locations.
With the increasing shift towards remote work, businesses need to adopt robust solutions that can manage, monitor, and maintain IT equipment remotely.
In this article, we’ll explore the top 10 tools for managing IT equipment in a remote workforce, ensuring that your organization remains productive and secure.
Table of Contents
Top 10 tools for Managing IT Equipment
1. Rayda
Rayda is a comprehensive equipment management solution designed specifically for remote teams. It offers features like global device provisioning, inventory tracking, equipment management and equipment retrieval, making it an ideal choice for companies managing large remote workforces.
Rayda integrates seamlessly with existing HR systems, providing real-time insights into equipment usage and status. Its user-friendly interface and automation capabilities reduce the administrative burden on IT teams, ensuring that all devices are accounted for and in optimal condition.
Key Features:
- Cloud-based centralized equipment management
- Automated device provisioning
- Real-time inventory tracking
- Equipment retrieval and offboarding
- Global remote device maintenance
- Equipment audit
Best For: Companies with globally distributed remote teams that require seamless equipment management from equipment onboarding, tracking, maintenance, and retrieval
2. ManageEngine AssetExplorer
ManageEngine AssetExplorer is an IT asset management tool that helps businesses track and manage their IT equipment, whether on-premise or remote. It provides a comprehensive view of all IT assets, including hardware and software, and offers detailed reports on asset utilization. AssetExplorer also includes features for managing software licenses, contracts, and compliance, making it a versatile tool for IT asset management.
Key Features:
- IT asset tracking and management
- Software license management
- Detailed asset utilization reports
- Contract and compliance management
Best For: Organizations needing detailed insights into their IT assets and compliance management.
3. Jira Service Management
Jira Service Management is a powerful tool that combines IT service management (ITSM) with asset management capabilities. It enables IT teams to manage incidents, changes, and problems related to IT equipment while keeping track of assets. Jira’s integration with other Atlassian products like Confluence and Bitbucket enhances collaboration and streamlines workflows, making it a popular choice for remote teams.
Key Features:
- ITSM and asset management
- Incident, change, and problem management
- Integration with Atlassian products
- Customizable workflows
Best For: Agile teams looking for an integrated solution for IT service and asset management.
4. Snipe-IT
Snipe-IT is an open-source IT asset management tool that is highly customizable and cost-effective. It allows businesses to track their IT equipment, assign assets to employees, and manage the entire asset lifecycle. Snipe-IT’s web-based interface makes it accessible from anywhere, making it an excellent choice for remote teams. The tool also offers robust reporting features, allowing IT teams to generate detailed reports on asset status, location, and history.
Key Features:
- Open-source and customizable
- Asset assignment and lifecycle management
- Web-based interface
- Detailed reporting capabilities
Best For: Organizations looking for a budget-friendly, open-source asset management solution.
5. Ivanti IT Asset Management
Ivanti IT Asset Management is a comprehensive solution that offers both hardware and software asset management. It enables businesses to automate asset tracking, manage software licenses, and ensure compliance with regulatory requirements. Ivanti’s automation capabilities reduce manual effort, allowing IT teams to focus on more strategic tasks. Its cloud-based deployment ensures that remote teams can access the platform from any location.
Key Features:
- Hardware and software asset management
- Automated asset tracking
- Compliance management
- Cloud-based deployment
Best For: Enterprises looking for a comprehensive asset management solution with strong compliance features.
6. ServiceNow IT Asset Management
ServiceNow IT Asset Management is a cloud-based solution that offers end-to-end management of IT assets. It provides real-time visibility into the entire asset lifecycle, from procurement to disposal. ServiceNow integrates with other IT management tools, enabling businesses to automate workflows and improve efficiency. Its advanced reporting and analytics capabilities allow IT teams to make data-driven decisions regarding asset management.
Key Features:
- End-to-end asset lifecycle management
- Real-time visibility and reporting
- Integration with other IT management tools
- Advanced analytics
Best For: Large enterprises seeking an integrated IT asset management solution with advanced analytics.
7. Asset Panda
Asset Panda is a cloud-based asset management platform that offers a range of features for tracking and managing IT equipment. It provides a customizable interface that allows businesses to tailor the platform to their specific needs. Asset Panda’s mobile app makes it easy for remote teams to update asset information on the go. The platform also offers features like barcode scanning, audit tracking, and asset depreciation management.
Key Features:
- Customizable interface
- Mobile app for remote access
- Barcode scanning and audit tracking
- Asset depreciation management
Best For: Organizations needing a flexible, mobile-friendly asset management solution.
8. EZOfficeInventory
EZOfficeInventory is an asset tracking software that specializes in managing IT equipment, including tracking maintenance schedules, repairs, and depreciation. The platform provides a centralized location for tracking all IT assets, ensuring that teams can monitor the condition and performance of their equipment. EZOfficeInventory also supports QR code and barcode scanning, making it easy to check assets in and out, even in a remote work environment.
Key Features:
- Maintenance and repair tracking
- Depreciation management
- QR code and barcode scanning
- Centralized asset tracking
Best For: Businesses looking for a comprehensive tool that manages not just IT assets but also their maintenance and depreciation.
9. Oomnitza
Oomnitza is an enterprise-grade IT asset management tool that focuses on the entire lifecycle of IT equipment. It supports features like automated workflows, maintenance scheduling, and financial management of assets, including depreciation tracking. Oomnitza integrates with various enterprise systems, providing a seamless experience for managing IT equipment across different locations and teams.
Key Features:
- Automated workflows
- Maintenance scheduling
- Depreciation tracking
- Integration with enterprise systems
Best For: Enterprises seeking a powerful, scalable IT asset management solution with advanced financial tracking.
10. TrackAbout
TrackAbout is a versatile asset tracking solution that helps businesses manage their IT equipment through features like maintenance scheduling, asset tracking, and depreciation calculation. The tool supports barcode scanning and GPS tracking, making it ideal for companies that need to monitor the location and condition of their equipment in real time. TrackAbout also offers robust reporting tools, allowing IT teams to generate insights on asset performance and lifecycle costs.
Key Features:
- Maintenance scheduling and tracking
- Depreciation calculation
- Barcode scanning and GPS tracking
- Real-time asset performance reporting
Best For: Organizations that require real-time tracking and comprehensive maintenance management for their IT assets.
Conclusion
Managing IT equipment in a remote workforce requires a combination of robust tools and efficient processes. The tools listed above offer a range of features to help businesses track, manage, and maintain their IT assets, ensuring that remote teams remain productive and well-equipped. Whether you’re a small business or a large enterprise, these tools provide the flexibility and functionality needed to manage IT equipment effectively in a remote work environment.
By adopting the right tools for managing IT equipment in a remote workforce, your organization can reduce costs, improve efficiency, and maintain a high level of service quality, regardless of where your employees are located.
Let Rayda be your partner in building a more productive, secure, and cost-effective remote work environment. Book a call with us here to discuss your unique needs and create a plan to help you procure, deliver and track employee equipment globally
